Getting Started

Faculty Onboarding Checklists

Procedures and Available Resources

An employment letter will be emailed to initiate adjunct and faculty advisor appointments to the Silver School of Social Work. All adjuncts must follow the steps listed below:

  • To be established on the University’s payroll, you must meet with Administrative Services as soon as possible to complete the W-4 form and I-9 form (Employment Verification), as required by the Immigration Reform and Control Act of 1986.
  • You must complete the Emergency Notification Sheet.
  • Obtain your ID card from the NYU ID center (see instructions below). Note that your University Identification (UID) number and Net ID will be on back of the ID card.
  • Once you have obtained your ID card, you must email your UID number and net ID to Administrative Services, who in turn will email the web site necessary to activate your Net ID.
  • Appointment letters will be sent from Administrative Services with appointment information before each semester.
  • Pay check issues must be channeled to Administrative Services through the Faculty Services supervisor.

To activate your NYU NetID and set a password please visit the NYU Start page. Once your NetID is activated, you can return to this page to change your password and make a variety of other NYU account-related requests. 

ITS provides email service to NYU faculty, staff, and students in degree or diploma programs, both in the United States and overseas. For information on policies relating to email at NYU, visit the ITS Policies page of this website.

  • You are required to set up your NYU email address. If you wish to use another account for your email, you can set up your NYU email account to automatically forward all email to your preferred account. We recommend that you check your email frequently.
  • Email can be accessed via a web browser at, or via NYUHome. You can set up your e-mail alias using through NYU Home.


All faculty members and their support staff should follow University-mandated policies and procedures in expending and seeking reimbursement from Silver School funds.

For information on policies relating to accounts payables, reimbursements, and the Professional Development Fund, visit the Expense Processing Review page.

In adherence to the ACT-UAW collective bargaining agreement, adjunct instructors and faculty advisors wishing to be reappointed during an academic year must advise us in writing. Notifications must be received by December 15, 2019 in order to be considered for reappointment in the 2020-2021 academic year and must be submitted in the format outlined in the bargaining agreement.  Reappointment requests for academic courses should be directed to James I. Martin (, Associate Dean for Academic Affairs & Director, MSW Program. Field Faculty advisors should direct their requests to Virgen Luce (, Assistant Dean for Field Learning and Community Partnerships.  


Once onboarded, please visit the NYUCard Center located at 7 Washington Place, on the corner of Mercer Street, to obtain your ID card. You will need a valid form of identification (e.g., State Driver's License, State Photo ID, or Passport) to have your picture taken for the ID card. This must be done by the beginning of the semester. Replacements for lost or stolen cards require an ID authorization form completed by the School that confirms your current status as faculty. On the back of your I.D. card is your library code. As faculty you can borrow material from Bobst Library for up to 4 months. You are also eligible for a 10% discount at the NYU Book Store.


At Washington Square, adjunct faculty and faculty advisor mailboxes are located at the end of the hallway on the 1st floor.  We strongly recommend that you check your mailbox on a regular basis.

At the Washington Square campus, adjunct faculty or faculty advisors do not usually have an assigned office or telephone number. At the beginning of the semester you should give students the phone numbers or email address where they can reach you. The space outside the Hopper Studio on the 4th floor of 1 Washington Square North is a space open for adjuncts to hold brief meetings with students or to prepare for class.


Once adjuncts and faculty advisors confirm their availability to teach, they will receive a confirmation letter from Faculty Services and Field Learning, respectively, which includes course information (i.e., course title and course number, or number of groups of students they will advise). Note that the course confirmation letter does not automatically guarantee that you will teach the course(s) assigned. Teaching assignments are based on full-time faculty scheduling, registration figures, room availabilities, curriculum needs, and course offerings.


To highlight our faculty's diverse professional backgrounds and research interests we ask adjuncts to submit biographic information. Our Adjunct Faculty page includes these photos and biographies.If you have not recently submitted a biography please do so along with a professional-looking photograph appropriate for website use; the photo should be at least 500 KB in size. To ensure consistency, please submit a biographic summary of 150 words or less in this Adjunct Faculty Biography Form.

Preparing for your class

Many new faculty members may have concerns and anxieties about their knowledge of the course subject matter and feel less than confident about their teaching skills. As well, they might never have designed an exam or assigned grades. We strongly recommend frequent consultation with your curriculum area chair throughout the semester. In addition, the NYU Center for Teaching Excellence has many practical suggestions. New adjunct faculty should attend the Adjunct Teaching Seminar offered once a month throughout the semester. For more information about the Adjunct Teaching Seminar contact the MSW Program Office at 212-998-5925.


The School currently uses NYU Classes, a web-based course management system. This system enables the administration of course content, class rosters, and communication with students. NYU Classes is available within the NYUHome Academics tab. A valid NYU Net ID and password are required to log into both NYUHome and NYU Classes. In general, course sites are set-up by support staff, but individual faculty can maintain them. We strongly encourage faculty to upload their course materials on NYU Classes, including course outlines, assignments, and relevant resources.

Instructions and videos explaining how to use NYU Classes are available. For individual training on NYU Classes, please contact Niurvys Hechavarria (


We strongly recommend that faculty and students visit the Information for Practice website, a free resource for social work students, faculty, and working professionals that aggregates relevant news and new scholarship. Information for Practice was developed by Dr. Gary Holden in partnership with the Division of Social Work and Behavioral Science, Mount Sinai School of Medicine. Dr. Holden continues to be the editor of the site. We think you will find Information for Practice to be a source of valuable resources for your teaching and scholarship.


Adjuncts may request and receive complimentary copies of required text(s) for the course(s) in which they have been confirmed to teach. Recommended texts must be purchased at the adjuncts’ expense. If you would like to recommend textbooks or articles for use in a course, discuss your recommendation with the relevant Curriculum Area Chair.

You can obtain information about the libraries in New York University’s Library System by visiting Bobst Library, the University’s main library and location of most of the social work books and journals, is located at 70 Washington Square South. To visit the library, you must present your NYU ID. Most journals are available online.

Here are some useful links:


Please provide reasonable time for support staff to fulfill copy requests, including assignments and handouts. If you would like to make your own copies, there are copiers on the 2nd, 3rd, and 4th floors for you convenience. Note that all photocopying of published materials are subject to copyright regulations, and support staff and work-study employees can decline request for copying in lieu of these regulations. In general, you are not allowed to make copies of book chapters, journal articles, or newspaper articles for students in your class. 

The Faculty/Advisor Center page is split, with faculty information at the top and advisor information at the bottom.  If you are only a faculty member you will not see the advisor portion and if you are only an advisor you will not see the faculty portion.

  • Here is the link to access online tutorials for Albert.

At Washington Square, all classrooms are equipped with various technologies. If you need access to and/or support related to specific types of media for classrooms at 1 Washington Square, contact our School’s IT Department at or call 212-998-5984. For Washington Square classrooms outside the Social Work building, you should contact Campus Media Services at (212) 998-2655 if you encounter a problem with technology or media set up. You can reach Campus Media Services by using NYU phones located on most floors of classroom buildings. If you encounter equipment problems at one of the other campuses, please be in touch with the respective support staff and/ or coordinator for your campus. Please note requests for specific technology or media devices must be made one week in advance.

For more information about IT services at NYU, visit the IT web site.

The following steps can help you to determine whether copyright clearance is needed in order to distribute written or graphical materials to your students. Always start with step one; if your use of the materials meets these criteria there is no need for copyright clearance. Go to step two if your situation does not meet the criteria in step one, since you might need copyright clearance; this step involves the most restrictive criteria. Go to step three if your situation fails to meet the criteria in step two; this step involves the most nuanced criteria. If your situation does not meet the step three criteria you must get copyright clearance. You can consult NYU Libraries for assistance at any step by sending email to

Note that written works are copyrighted as soon as they are created in a fixed form in which people can recognize them; a copyright symbol is not needed. Often, the publisher of a work, not the author, is the owner of the copyright. If you are the author of a published work you may have expanded rights to make copies of it for use in teaching, depending on your contract with the publisher. The following information is adapted from NYU’s Policy Statement on Educational and Research Uses of Copyrighted Materials.

Step One

When preparing reading materials for your course, you or your support staff should determine if copying or posting the materials meets any of the following conditions for which there is no need for copyright clearance:

1. The materials are in the public domain and can be used freely without permission. Public domain materials typically no longer have copyright protection, including works published in the US (but not necessarily other countries) before 1923. Works that never had copyright protection are also in the public domain, including works created by the US federal government.

2. You are providing a link on NYU Classes to legally posted web materials, and not posting a copy of these materials or making hard copies of them.

3. You are using materials already licensed by NYU. You or your support staff should determine whether the University has paid for or obtained a license to use the materials for teaching purposes. This information is available from NYU Libraries. In general, it is safest to provide links to these materials rather than copying them onto NYU Classes.

4. You are using Open Source or Open Access materials, which refer to materials whose use is governed by a standard license rather than copyright laws. You \should examine the specific terms of the license before using the materials, which may be noted on the website where the materials are located.

Step Two: Safe Harbor Guidelines

If you cannot rule out the need for copyright clearance in step one, you should use the following “Safe Harbor” guidelines, which have been used since the 1970s to determine whether materials that are being used for educational purposes require copyright clearance.

According to Safe Harbor guidelines you do not need copyright clearance if you are making a single copy of a chapter from a book; an article from a periodical or newspaper; a short story, short essay, or short poem, regardless of whether it is from a collective work; or a chart, graph, diagram, drawing, cartoon or picture from a book, periodical, or newspaper.

Safe Harbor guidelines also allow you to make multiple copies (but not more than one copy per student in your course) without copyright clearance if your use of the materials meets the tests of brevity, spontaneity, and cumulative effect, as described below. When it does, you must include a notice of copyright (e.g., Copyright © 2015 by George Washington) on each copy.

Test of brevity. Use of materials meets this test if you are copying a complete article, story, or essay of less than 2,500 words, or a portion of that work that is 1,000 words or less, or no more than 10% of the complete work, whichever is less. Note that this is the guideline for works of prose, and that guidelines differ for works of poetry.

Test of spontaneity. Use of materials meets this test if the decision to use them is your own, and the inspiration and decision to use them is so close in time to the moment of using them for maximum teaching effectiveness that obtaining permission for use would not be feasible.

Test of cumulative effect. Use of materials meets this test if you are using them for only one course, and they consist of only one short poem, article, story, essay, or two excerpts from the same author, or no more than three from the same collective work or periodical volume during one class term. For one course during one class term you cannot have more than nine instances of such use of multiple copying.

Note the following strict limits according to Safe Harbor guidelines:

1. You cannot make copies that in effect will replace or substitute for published anthologies, compilations, or collective works.

2. You cannot make copies from materials that are intended to be “consumable,” such as workbooks in which students write answers.

3. You cannot make copies of materials that will substitute for the purchase of books, or publishers’ reprints or periodicals.

4. You cannot make copies of the same item from term to term.

5. If students are charged for the copied materials, they cannot be charged an amount that is beyond the actual cost of the copying.

Step Three: Determining “Fair Use”

If your use of materials fails to meet Safe Harbor guidelines it might still qualify for “Fair Use,” which refers to certain uses of copyrighted works that are allowed without obtaining the copyright holder’s permission. Determining whether use of a work is Fair Use is case specific, so a Fair Use analysis should be conducted each time you plan to copy materials. Four factors determine Fair Use, each involving several questions that must be answered. Not all factors need to weigh in favor of or against Fair Use. For example, if the second factor weighed against Fair Use but the other 3 weighed in favor, Fair Use would likely apply. The 4 factors are: (1) The purpose and character of the use; (2) the nature of the copyrighted works; (3) the amount and substantiality of the use in relation to the whole work; and (4) the effect of the use on the market for the work.

Factor 1 questions:

(a) Is the use "transformative?" In other words, does the use change, repurpose, or recontextualize the original work (such as a parody or satire) or add value to it? If so, this weighs in favor of Fair Use.

(b) Will there be any charge for accessing the work, such as copying charges? If so, the use may be “commercial,” and thus not Fair Use.

(c) Will access to the work be restricted to students enrolled in the course where you are using it? Is it password protected? To be considered Fair Use your answer to both questions should be “yes”.

Factor 2 questions:

(a) Is the work mainly factual or informational? The copying of such works is more likely to be Fair Use than mainly creative works like poetry or music.

(b) Is the work published or unpublished? In general, copying of unpublished works is less likely to be considered Fair Use.

(c) Is the work “consumable,” such as a workbook or form that is intended to be for purchase? If it is, copying it is unlikely to be considered Fair Use.

Factor 3 questions:

(a) Are you copying the entire work, or just some of it? In general, the smaller and less important the portion used in relation to the whole work, the more likely it is to be considered Fair Use. But if that portion is critical to the original work, even if it is brief, copying it will not be considered Fair Use.

(b) Is the particular amount of the copying closely tailored to the educational purpose for using it? If you need to use even a large portion of the work to achieve the educational purpose, this might be Fair Use.

(c) If you are copying an image, what is the size and resolution? A smaller or lower-resolution copy is analogous to a smaller amount of the original work.

Factor 4 questions:

(a) Does providing copies of the work substitute for purchasing it or licensing it from the copyright owner? If it does, and the market for the work is thus adversely affected, this is unlikely to be Fair Use.

(b) Would similar uses of the work on a larger scale, even within NYU, impact the market for the work? If so, it is less likely to be Fair Use.


Please complete the SSSW Video Request Form to reserve a video or DVD from the School’s library for use in your class. Requests must be made 24 hours in advance. After viewing the video, please return it to the your support staff member’s mailbox within 48 hours.


The NYU Silver School of Social Work has three sites. The main campus is located in Manhattan, at Washington Square. The other two sites are in Sparkill, NY at St. Thomas Aquinas College, and in Bronxville, NY at Sarah Lawrence College. Students can complete all requirements for the MSW degree at all three sites.The Washington Square campus is comprised of 1, 2, and 3 Washington Square North. While the 1830s townhouses – part of the famous “Row” described in several Henry James novels – have been modernized and the interiors combined, many attractive architectural details have been preserved. Of particular historical note is the Hopper Studio on the fourth floor, in which can be seen Edward Hopper’s easel and other artifacts, as well as photos of the famous artist.